This extended college-trip guide turns common planning uncertainty into reproducible steps so faculty coordinators and student leaders can run safe, affordable and high-value Dandeli excursions. It focuses on three pillars: transparent budgeting, clear supervision and activity sequencing that balances adventure with rest. The guide is deliberately practical—sample itineraries, budget templates, headcount procedures and parent-consent wording—so college groups can iterate the plan without reinventing logistics each time. Budget templates break down transport, accommodation, meals, activity slots and contingency buffers and show how per-person costs scale with group size. The guide contrasts three cost bands—budget (shared rooms, pooled transport), mid-range (private rooms with bundled meals) and comfort (private transfers, premium slots)—and explains where groups can save without reducing safety (e.g., consolidate transfers, pre-book activity batches, or choose shared meal models). It also lists common hidden costs—permit fees, last-minute transfer surcharges and optional photo/video add-ons—so organisers can include realistic buffers in communications with students and parents. Supervision and safety protocols are concrete: propose faculty-to-student ratios, nominate senior student coordinators, maintain daily headcounts at activity handovers, and use a single communications lead to manage pickups, local calls and emergency escalations. Include mandatory pre-activity safety briefings, ensure operators provide certified safety gear for water modules, and request written confirmation of guide qualifications and rescue procedures where possible. For transport legs on narrow hill roads prefer daylight travel and confirm drivers’ familiarity with local routes. Activity sequencing prevents exhaustion and improves learning outcomes: schedule one main adventure slot per day (rafting, trekking or safari) with built-in midday rest windows and evening low-key programming (campfire, reflective sessions, or group workshops). Provide sample 2–3 night itineraries that accommodate academic calendars and recommend packing lists that focus on safety and comfort (quick-dry clothing, refillable water bottles, small first-aid kits, and ID/medical forms). The guide also includes a short parent-consent template and a checklist for faculty to share with parents before departure. Sustainability and community engagement are part of the learning experience—encourage leave-no-trace practices, minimise single-use plastics, and plan respectful village visits or craft demos that support local livelihoods. The tone remains factual and operational: use these templates to make college trips repeatable, safe and formative without unexpected costs or avoidable risks.